Introduction
Redundancy Payment Central Fund Limited (ACN 007 133 833) (Incolink) complies with the National Privacy Principles contained in the Privacy Act 1988 (Cth) (Act) to the extent required by the Act.

Collection of personal information
Incolink will not collect personal information unless the information is necessary for one or more of its functions or activities. Further, Incolink will only collect personal information by lawful and fair means and not in an unreasonably intrusive manner. Incolink will collect information directly from the person about whom the information relates when it is reasonable and practicable to do so. Where Incolink collects information from a third party, it will take reasonable steps to ensure that the person about whom that personal information relates is made aware of the fact that it has collected the information.

As Incolink's main function is to operate certain redundancy funds, most of the information collected by it relates to the operation of those funds. Relevantly, Incolink collects personal information from certain entities about their employees to enable it to administer redundancy funds. The type of personal information collected by Incolink from these entities includes:

• name, street, telephone number(s);
• date of birth; 
• email address;
• occupation; and 
• salary.

Incolink also collects information provided by users of its website.

Use and disclosure of personal information
Incolink may use or disclose personal information it collects for the primary purpose for which it was collected. If Incolink uses or discloses personal information for a purpose other than the main reason for which it was collected (the secondary purpose), to the extent required by the Act, Incolink will ensure that:

• the secondary purpose is related to the primary purpose of collection (and directly related in the case of sensitive information), and you would reasonably expect that Incolink would use or disclose the personal information in that way;
• you have consented to the use or disclosure of the personal information for the secondary purpose;
• use or disclosure is required or authorised by law; or
• the use or disclosure is otherwise permitted by the Act. 

Employers of the members of the redundancy funds we administer will give information to us to enable us to maintain funds to protect entitlements to redundancy payments. Employers may also give information to us to enable us to administer any other funds to which employers contribute on behalf of employees.

If you seek any additional services from Incolink, such as counselling or referral services, you may be asked to provide further information for the purpose of fulfilling your request.

In order to administer the redundancy funds and to ensure that the purposes of the funds can be fulfilled, Incolink may disclose personal information. Specifically on request, Incolink will disclose the current registration and contribution status and any other relevant information collected by Incolink through the administration of the funds to:

• principal contractors on building sites;
• union representatives (including job stewards);
• employer association representatives;
• insurers (and their claims handling agents) when a claim has been made on a relevant policy; and 
• employer members of Incolink.

Incolink may also disclose to employers, upon request, the amount of the entitlement to redundancy payments of a fund member in order to facilitate the operation of provisions relating to redundancy payments in applicable awards.

We also use personal information we hold to provide details of promotional offers and special events.

Openness
You may request access to personal information we hold about you by writing to Incolink's Privacy Officer at the address below. Where we hold information that you are entitled to access, we will endeavour to provide you with a suitable range of choices as to how you access it (eg. emailing or mailing it to you).

If you believe the personal information we hold about you is incomplete or inaccurate, then you may request amendment to it. We will consider if the information requires amendment. If we do not agree that there are grounds for amendment, then we will add a note to the personal information stating that you disagree with it.

Any questions about this policy, or any complaint regarding treatment of your privacy by Incolink, should also be made in writing to the address below.

THE PRIVACY OFFICER
INCOLINK
1 PELHAM STREET
CARLTON 3053
TELEPHONE: (03) 9639 3000
FACSIMILE: (03) 9639 1366

Additional information for users of our website
If you visit www.incolink.org.au (Website) to read, browse or download information, our system may record information such as the date and time of your visit to the Website, the pages accessed and any information downloaded. This information is used for statistical, reporting and website administration and maintenance purposes only.

Like many websites, our Website may use "cookies" from time to time. Cookies are small text files that we transfer to your computer's hard drive through your web browser to enable our systems to recognise your browser. Cookies may also be used to record non-personal information such as the date, time or duration of your visit, or the pages accessed, for webiste administration, statistical and maintenance purposes. Any such information will be aggregated and not linked to particular individuals. The default settings of browsers like Internet Explorer always allow cookies, but users can easily erase cookies from their hard-drive, block all cookies, or receive a warning before a cookie is stored. Please note that some parts of the Website may not function fully for users that disallow cookies.

While we take great care to protect your personal information on our Website, unfortunately no data transmission over the Internet can be guaranteed to be fully secure. Accordingly, we cannot ensure or warrant the security of any information you send to us or receive from us online. This is particularly true for information you send to us via email or by submitting information using the Website. We have no way of protecting that information until it reaches us.

The Website may contain links to other sites. We are not responsible for the privacy practices, policies or content of those sites.

Miscellaneous
In this policy "personal information" has the same meaning as under the Privacy Act 1988 (Cth).

This policy represents our policy as at February 2009. We may change this policy from time to time by posting the amended policy on this Website. The amended policy will be effective upon being posted on this Website and access to this Website following any update of the policy will be deemed consent to the revised policy. Although we intend to observe this policy at all times, it is not legally binding on Incolink in any way. From time to time we may regard it as necessary or desirable to act outside the policy. Incolink may do so, subject only to any statutory rights you have under the Privacy Act or other applicable legislation.